||Policy 8-3-1: Email
||Jan 23, 2003
||The purpose of this policy is to provide guidance to all users of the Western Nevada
College (WNC) email system. This policy deals specifically with WNC, however, is supplemental
to, and consistent with, the overall NSHE Computing Resources Policy located in the
Board of Regents Handbook, Title 4, Chapter 1, 23.
Section 1: Appropriate Use
- Western Nevada College email is intended for purposes of, and in support of college
- Accounts are granted only to those with a documented affiliation with WNC.
- A WNC account given to faculty and staff is only for the use of the person to whom
it is given.
- All announcements via the WNC College maintained email lists must be transmitted utilizing
the Bcc (Blind carbon copy) method.
Section 2: Inappropriate Use
- It is not appropriate to use the WNC e-mail system for any purpose that violates NSHE
Code, or federal, or state laws and/or regulations.
- It is not appropriate to use the WNC e-mail system that results either directly or
indirectly in interference or disruption to user email services or equipment. Such
inappropriate uses include, but are not limited to:
- Distribution of unsolicited advertising or chain letters.
- Conducting non WNC or personal commercial transactions.
- Propagation of computer malware.
- Allowing others to use your email or email password.
Section 3: Privacy
- WNC email is the property of NSHE and is not guaranteed to be private. This is because system administrators who operate
the system do have access to all email, and compliance with applicable law and implementation
of WNC policies, including this policy, may result in the need to access an account.
- Depending on the circumstance, the President or their designee, a supervisor/department
head, the Chancellor, or General Counsel, can request information as reasonably necessary
from and employees's email account.
- Circumstances that could result in requests for account access are: user absences
without notice, terminated employees, a valid subpoena, court order, public records
requests, litigation, or to comply with federal or state law, or an executive order
concerning national security.
Section 4: Enforcement
- The WNC employee will be notified of each complaint filed.
- Upon receipt of the third (3rd) complaint within a fiscal year, the employees Supervisor
will be informed.
||September 1, 2023; November 7, 2017; September 2, 2008; May 11, 2004;