Policy: Policy 7-6-1: Computer Loan Date Adopted: Jun 13, 1995
Department: Controller's Office Contact: Controller
Statement: Western Nevada College employees may be eligible for a computer loan based on the eligibility as listed.

Section 1: Approval of Loan

  1. The approval of a computer loan to any eligible employee is at the discretion of WNC.
  2. The final decision of granting or not granting this loan may not be appealed or grieved by the employee.

Section 2: Eligibility

  1. Employees hired after June 30, 2023 are not eligible for a computer loan.
  2. Computer loans are available to professional and classified employees who are .50 FTE or greater and have an ongoing funding source.
  3. The employee must be employed with WNC for one year or more and have received a satisfactory or above on his/her last evaluation.
  4. The supervisor must complete the Letter of Eligibility form recommending approval or denial of the loan. If the supervisor has reason to believe there could be a risk of non-repayment, he or she may recommend that the loan be denied.
  5. Employees will not be eligible for additional loans for a period of three years from the last loan date. 

Section 3: Loan Request List

  1. Eligible employees should complete a Request for Computer Loan form and submit it to the WNC Controllers Office.
    1. The loan request list is maintained on a first come first serve basis.
  2. The employee will be notified when he or she reaches the top of the list, and will have a maximum of 30 days to make the computer purchase and complete the required paperwork.
  3. Should the employee not be ready to make the computer purchase within the specified time frame, his or her name will be removed from the list, and he or she will need to reapply.
  4. Exchanging positions with another person is not permitted.

Section 4: Terms

  1. The employee agrees to abide by all terms and conditions listed on the promissory note.
  2. Maximum loan amount is $1,500 or the purchase price whichever is less. The loan may be applied to the purchase of both hardware and software.
  3. Only one computer per loan may be in effect at any time.
  4. The computer loan is interest free.
  5. The repayment period will be by payroll deduction and be as follows:
    1. Professionals 12 month repayment period; monthly deductions.
    2. Classified 18 month repayment period; bi-weekly deductions.
  6. The loan amount is a legal debt and obligation to the college.
  7. If an employee resigns or is terminated from the college, the repayment agreement will remian in effect with payments to be remitted to the Controller's Office in accordance with the repayment terms.
  8. Any amount owed upon separation of the employee will be subject to interest at the maximum legal rate.
  9. The loan balance, plus applicable interest, may be sent to collections if repayment has not been made more than 60 days after the employee separation. Fees incurred by the college as part of the collection process will also be included in the total amount owed by the employee. 

Section 5: Contact

  1. WNC Controllers Office

Date(s) Revised October 6, 2023; September 2, 2008; May 11, 2004; December 18, 2001; Date(s) Reviewed