Policy: Policy 3-5-2: Student Grievance Date Adopted: Feb 23, 1999
Department: Dean of Student Services Office Contact: Dean of Student Services
Statement: A student has the right to initiate a formal grievance in the case of a possible alleged infraction. A grievance arises when a student believes, based on established System-wide, Institutional-wide and individual academic faculty member-developed-for-the-classroom-or- laboratory administrative policies, procedures and/or rules, that he or she has been treated in an inappropriate manner by an academic faculty member in a college department or a bonafide academic faculty representative of the college.

Grievances Covered by This Policy:

  1. A grievance against an academic faculty member arises when a student believes he or she has been subjected to inappropriate behavior by an academic faculty member acting within their role and duty.
  2. A grievance of personal misconduct by an academic faculty member arises when a student believes he or she is the subject of inappropriate behavior outside of the academic faculty members role and duties within the college.


Grievances Not Covered by This Policy Include:

  1. Grade disputes, academic evaluation disputes and other matters related to an academic faculty members assigned duties.
  2. Issues of sexual harassment or discrimination.
  3. Issues of a criminal nature.

Note much of the language added to this policy was taken (and modified) from USCs grievance policy /s/ FSC III

Table of Contents:

  1. Initiation of Grievance
  2. Committee Membership
  3. Presentation of Case
  4. Recommended Course of Action
  5. Approval of Policies and Procedures

Section 1: Initiation of Grievance

  1. Formal grievance procedures are initiated only after informal attempts have been found unsatisfactory in reaching a just solution.
  2. A grievance must be filed in writing to the Dean of Student Services within 15 instructional days of the alleged infraction.
  3. This written grievance must include the following:
    1. Name, address and phone number of the person making the grievance;
    2. Identification of the academic faculty member against whom the grievance is brought;
    3. A description of the specific academic faculty members behavior resulting in this grievance;
    4. The date or period of time in which the behavior occurred and the location of the incident; and
    5. A listing of all individuals who witnessed any part of the incident in dispute.

Section 2: Committee Membership

  1. The Academic Standards Committee shall hear the grievance; its membership is driven by its bylaws.
  2. This committee will consist of the appropriate dean, two faculty members, one student, one representative from the Associated Students of Western Nevada, and may also include a classified employee.

Section 3: Presentation of Case

  1. The Academic Standards Committee shall hear the grievance within 15 days of notification by the Vice President of Academic and Student Affairs.
  2. The student and involved parties will be given the opportunity to present their case in a formal hearing to the Academic Standards Committee.
  3. The burden of proving the grievance rests upon the student filing the grievance.
  4. Hearings shall be digitally recorded or transcribed. These records are maintained for a seven-year time-period.

Section 4: Recommended Course of Action

  1. The Academic Standards Committee will then recommend a course of action to the vice president for academic and student affairs within 5 days of the hearing.

Section 5: Approval of Policies and Procedures

  1. All involved parties will receive written notification within the confines of Nevada Revised Statutes, Nevada Administrative Code and NSHE Code from the Vice President for Academic and Student Affairs of the final decision within 15 days of receipt of the Academic Standards Committees recommendation.

Date(s) Revised October 6, 2015; September 2, 2008; May 11, 2004; April 4, 2000; Date(s) Reviewed