Policy 10-2-4-2: Jeanne Clery Campus Security Policy and Crime Statistics Act Procedures

Policy: Policy 10-2-4-2: Jeanne Clery Campus Security Policy and Crime Statistics Act Procedures Date Adopted: Oct 18, 2018
Statement:  

Table of Contents:

  1. Purpose and Scope
  2. Records Collection and Retention
  3. Crime Log
  4. Information Dissemination
  5. Timely Warning
  6. Definitions
  7. Procedure
  8. Emergency Notification
  9. Definitions
  10. Procedure

Section 1: Purpose and Scope

  1. The purpose of these procedures is to ensure Western Nevada College fulfills its obligation in complying with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).
  2. It shall be the policy of the Western Nevada College that the following employees are defined as a Campus Security Authority (CSA):
    1. University Police Services Employees
    2. Campus Public Safety Officers and all individuals hired in a security function for campus events
    3. Student Conduct Officers
    4. Vice President of Academic and Student Affairs
    5. Student Life Coordinator
    6. Title IX Coordinator

    A CSA who becomes aware of any crime must promptly report those crimes to University Police Services. University Police Services and the WNC Clery Coordinator shall be responsible for informing CSAs annually of their responsibilities as a CSA and shall ensure appropriate training is provided.

Section 2: Records Collection and Retention

  1. The Director of University Police Services is responsible for maintaining the University Police Services at WNC statistics and making reasonable good-faith efforts to obtain statistics from other law enforcement agencies as necessary to allow the institution to comply with its reporting requirements under the Clery Act (20 USC 1092(f)(1)(F)). The statistics shall be compiled as follows:
    1. Statistics concerning the occurrence of the following criminal offenses reported to this agency or to local police agencies that occurred on campus, in or on non-campus buildings or property, and on public property including streets, sidewalks and parking facilities within the campus or immediately adjacent to and accessible from the campus (20 USC 1092(f)(1)(F)(i); 34 CFR 668.46(c)):
      1. Murder
      2. Sex offenses, forcible or non-forcible
      3. Robbery
      4. Aggravated assault
      5. Burglary
      6. Motor vehicle theft
      7. Manslaughter
      8. Arson
      9. Arrests or persons referred for campus disciplinary action for liquor law violations, drug-related violations and weapons possession
      10. Dating violence, domestic violence and stalking
    2. Statistics concerning the crimes described in the section above, theft, simple assault, intimidation, destruction, damage or vandalism of property, and other crimes involving bodily injury to any person where the victim was intentionally selected because of his/ her actual or perceived race, sex, religion, gender, gender identity, sexual orientation, ethnicity or disability. These statistics should be collected and reported according to the category of prejudice (20 USC 1092(f)(1)(F)(ii); 34 CFR 668.46(c)).
    3. The statistics shall be compiled using the definitions in the FBIs Uniform Crime Reporting (UCR) system and modifications made pursuant to the Hate Crime Statistics Act (20 USC 1092(f)(7); 34 CFR 668.46(c)(9)). For the offenses of domestic violence, dating violence and stalking, such statistics shall be compiled in accordance with the definitions used in the Violence Against Women Act (20 USC 1092(f)(7); 42 USC 13925(a); 34 CFR 668.46(a)). The statistics will be categorized separately as offenses that occur (20 USC 1092(f)(12); 34 CFR 668.46(c)(5)):
      1. On campus.
      2. In or on a non-campus building or property.
      3. On public property.
    4. Statistics will be included by the calendar year in which the crime was reported to the University Police Services (34 CFR 668.46(c)(3)).
    5. Stalking offenses will include a statistic for each year in which the stalking conduct is reported and will be recorded as occurring either at the first location where the stalking occurred or the location where the victim became aware of the conduct (34 CFR 668.46(c)(6)).
    6. Statistics will include the three most recent calendar years (20 USC 1092(f)(1)(F); 34 CFR 668.46(c)).

Section 3: Crime Log

  1. The Director of University Police Services is responsible for ensuring a daily crime log is created and maintained as follows (20 USC 1092(f)(4); 34 CFR 668.46(f)):
    1. The daily crime log will record all crimes reported to University Police Services, including the nature, date, time and general location of each crime, and the disposition, if known.
    2. All log entries shall be made within two business days of the initial report being made to University Police Services.
    3. If new information about an entry becomes available, then the new information shall be recorded in the log not later than two business days after the information becomes available to the police agency or security department.
    4. The daily crime log for the most recent 60-day period shall be open to the public for inspection at all times during normal business hours. Any portion of the log that is older than 60 days must be made available within two business days of a request for public inspection. Information in the log is not required to be disclosed when:
      1. Disclosure of the information is prohibited by law.
      2. Disclosure would jeopardize the confidentiality of the victim.
      3. There is clear and convincing evidence that the release of such information would jeopardize an ongoing criminal investigation or the safety of an individual, may cause a suspect to flee or evade detection, or could result in the destruction of evidence. In any of these cases, the information may be withheld until that damage is no longer likely to occur from the release of such information.
      4. The statistics shall not identify victims of crimes or persons accused of crimes (20 USC 1092(f)(7)).

Section 4: Information Dissemination

  1. It is the responsibility of the Director of University Police Services to ensure that the required Clery Act disclosures are properly forwarded to campus administration and community members in accordance with institution procedures. This includes:
    1. Procedures for providing emergency notification of crimes or other incidents and evacuations that might represent an imminent threat to the safety of students or employees (20 USC 1092(f)(3); 34 CFR 668.46(e) and (g)).
    2. Procedures for notifying the campus community about crimes considered to be a threat to other students and employees in order to aid in the prevention of similar crimes. Such disseminated information shall withhold the names of victims as confidential (20 USC 1092(f)(3)).
    3. Information necessary for the institution to prepare its annual security report (20 USC 1092(f)(1); 34 CFR 668.46(b)). This report will include, but is not limited to:
      1. Crime statistics and the policies for preparing the crime statistics.
      2. Crime and emergency reporting procedures, including the responses to such reports.
      3. Policies concerning security of and access to campus facilities.
      4. Crime, dating violence, domestic violence, sexual assault and stalking awareness and prevention programs, including:
        1. Procedures victims should follow.
        2. Procedures for protecting the confidentiality of victims and other necessary parties.
      5. Enforcement policies related to alcohol and illegal drugs.
      6. Locations where the campus community can obtain information about registered sex offenders.
      7. Emergency response and evacuation procedures.
      8. Missing student notification procedures.
      9. Information addressing the jurisdiction and authority of campus security including any working relationships and agreements between campus security personnel and both state and local law enforcement agencies.

Section 5: Timely Warning

  1. The purpose of a Timely Warning is to provide to students, faculty, staff and visitors timely notification of crimes that may present a threat to the campus community; and to heighten safety awareness.
  2. It is the policy of this department to maintain compliance with applicable features of the Jeanne Clery Act, 20 U.S.C. 1092(f), Disclosure of College Security Policy, as mandated by the United States Department of Education.

Section 6: Definitions

  1. A Timely Warning is an alert that is issued to the entire campus community whenever a crime covered by the Clery Act poses a serious or continuing threat to the students, employees, or visitors to any properties. Timely Warnings should be issued as soon as enough pertinent information is available and must extend to all University properties covered by the Clery Act.

Section 7: Procedure

  1. Any agency member who encounters or becomes aware of an incident or situation which may present danger to the campus community, must report the situation to University Police Services as soon as possible.
    1. Examples may include, but are not limited to: shootings, sexual assaults, armed suspects possibly on campus or near campus, hostage situations, shots fired calls, hazardous chemical spills, etc.
  2. Any crime or situation which may present a potential threat to the campus community MUST be reported to the campus community as soon as possible. Reporting is to include campus buildings and facilities, non-campus buildings, property, and public property within or immediately adjacent to, and accessible from, the main campus. Properties may include buildings and/or property owned or controlled by student organizations that are officially recognized by the institutions or any building or property owned or controlled by the institution and used in direct support of, or in relation to, the institutions educational purposes. Reporting requirements include properties which are frequently used by students which may or may not be within contiguous geographic proximity to the main campus.
    1. Some examples of non-campus properties meeting the reporting requirements for a Timely Warning are: research facilities, college owned facilities more than one mile from the campus, and institutionally owned research facilities.
    2. Reporting requirements include properties which are frequently used by students which may or may not be within contiguous geographic proximity to the main campus.
  3. The Director of University Police Services or his/her designee may make the final determination of when a Timely Warning Notification will be issued and disseminated, on a case by case basis.
  4. When a Timely Warning is issued, it is the responsibility of the University Police Services or in his absence, by the on scene Watch Supervisor, to cause immediate notification to the representatives of the College Presidents Office and dispatch.
  5. Determining whether to issue a Timely Warning shall be evaluated on a case-by-case, taking into account both the frequency of the offense and the likelihood of additional occurrence.
    1. The following officials are authorized to disseminate alerts:
      a. Assistant Vice President and Director of University Police Services
      b. Assistant Chief of University Police Services
      c. Lieutenants of University Police Services
      d. Clery Compliance Officer of University Police Services
      e. Office of the President
      f. Public Safety Dispatchers
  6. Timely Warnings will contain the phrase Timely Warning Notification, in the subject line. The body of the alert will include a short description of the crime or incident giving the time and date, location, reported offense, suspect description, weapon used (if any), and suspect vehicle (if any) and method of operation (MO) used to facilitate the crime. The alert may also include personal safety information to aid members of the university community in protecting themselves from becoming victims of a similar crime and promote overall safety.
    1. Methods of dissemination may include, but are not limited to, electronic distribution through mass email, posting of hard copies in public areas, posting on the WNC and WNC Public Safety web sites, voice mail recordings, and dissemination via local media outlets. If appropriate, status updates as to the resolution and/or unfounded status of the crime or emergency situation will be similarly disseminated and updated as soon as possible.
  7. Reporting Members of the community who know of a crime or other serious incident should report that incident as soon as possible to University Police Services, so a determination can be made as to issuing an alert.

Section 8: Emergency Notification

  1. The purpose of an Emergency Notification is to provide to students, faculty, staff and visitors timely notification of crimes that may present a threat to the campus community; and to heighten safety awareness.
  2. It is the policy of this agency to maintain compliance with applicable features of the Jeanne Clery Act, 20 U.S.C. 1092(f), Disclosure of University Security Policy, as mandated by the United States Department of Education.

Section 9: Definitions

  1. An Emergency Notification is an alert that may be issued whenever any significant emergency or dangerous situation poses an immediate threat to the health or safety of students or employees on the campus. This could overlap and include a Clery crime such as a shooting, but it also covers crimes not reportable under Clery as well as non-criminal incidents, such as an outbreak of a communicable illness, an impending weather emergency or a gas leak. Notifications are to be issued without delay upon confirmation of the emergency and may be tailored exclusively to the segment of the campus at risk.

Section 10: Procedure

  1. Any agency member who encounters or becomes aware of an incident or situation which may present danger to the campus community, must report the situation to a Watch Supervisor or the Director of University Police Services as soon as possible.
    1. Examples may include, but are not limited to: shootings, sexual assaults, armed suspects possibly on campus or near campus, hostage situations, shots fired calls, hazardous chemical spills, etc.
  2. Any crime or situation which may present a potential threat to the campus community MUST be reported to the campus community as soon as possible. Reporting is to include campus buildings and facilities, non-campus buildings, property, and public property within or immediately adjacent to, and accessible from, the main campus. Properties may include buildings and/or property owned or controlled by student organizations that are officially recognized by the institutions or any building or property owned or controlled by the institution and used in direct support of, or in relation to, the institutions educational purposes. Reporting requirements include properties which are frequently used by students which may or may not be within contiguous geographic proximity to the main campus.
    1. Some examples of non-campus properties meeting the reporting requirements for a Timely Warning are: research facilities, college owned facilities more than one mile from the campus, and institutionally owned research facilities.
    2. Reporting requirements include properties which are frequently used by students which may or may not be within contiguous geographic proximity to the main campus.
  3. The Director of University Police Services or his/her designee may make the final determination of when a Timely Warning Notification will be issued and disseminated, on a case by case basis.
  4. When a Timely Warning is issued, it is the responsibility of the Director of University Police Services or in his absence, by the on scene Watch Supervisor, to cause immediate notification to the representatives of the College Presidents Office and dispatchers.
  5. Determining whether to issue a Timely Warning shall be evaluated on a case-by-case, taking into account both the frequency of the offense and the likelihood of additional occurrence.
    1. The following officials are authorized to disseminate alerts:

a. Assistant Vice President and Director of University Police Services
b. Assistant Chief of University Police Services
c. Lieutenants of University Police Services
d. Clery Compliance Officer of University Police Services
e. Office of the President
f. Public Safety Dispatchers

  1. Timely Warnings will contain the phrase Timely Warning Notification, in the subject line. The body of the alert will include a short description of the crime or incident giving the time and date, location, reported offense, suspect description, weapon used (if any), and suspect vehicle (if any) and method of operation (MO) used to facilitate the crime. The alert may also include personal safety information to aid members of the university community in protecting themselves from becoming victims of a similar crime and promote overall safety.
    1. Methods of dissemination may include, but are not limited to, electronic distribution through mass email, posting of hard copies in public areas, posting on the WNC and WNC Public Safety web sites, voice mail recordings, and dissemination via local media outlets. If appropriate, status updates as to the resolution and/or unfounded status of the crime or emergency situation will be similarly disseminated and updated as soon as possible.
    2. If appropriate, status updates as to the resolution and/or unfounded status of the crime or emergency situation will be similarly disseminated and updated as soon as possible.
Date(s) Revised Nov 04, 2022; Date(s) Reviewed